Administrator
Manage the team
Employees are added from “Team”. There are two ways to invite them: with their email address, or with a username and a password for someone who has no email.
Add employees
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Open Team
Press “Team” in the top menu, then “Invite user”.
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Choose the role
Select “Employee” for someone who only clocks in, or “Manager” for a person with responsibility for the team.
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Say how they will sign in
Enter their email address. If they have no email, check “Do not use email”: they will sign in with a username and a password that you give them.
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Send the invitation
Press “Send invitation”. If you used email, the person receives a message to activate their account within a few seconds.
On “Team”, an invited employee who has not activated their account yet shows the status “Pending”. It becomes “Active” the first time they sign in.
Manage the team
The “Team” screen shows how many users there are and a table with each account, its role (Administrator, Manager, or Employee), and its status (Active or Pending).
- Press a row’s actions button and choose “Edit” to change their email, username, or password.
- A username is 6 to 30 letters or digits and starts with a letter, for example maria23.
- To change a password, type the new one and confirm it. If you leave the fields blank, it does not change.
- Choose “Archive” when someone leaves the company. Their time entries are kept.
- Press “Show archived” to see archived people.
Frequently asked questions
How do I invite someone who has no email?
On “Team”, press “Invite user” and check “Do not use email”. They will sign in with a username and a password that you give them. A username is 6 to 30 letters or digits and starts with a letter, for example maria23.
What is the difference between Employee and Manager?
“Employee” is someone who only clocks in. “Manager” is a person with responsibility for the team.
What does the Pending status mean?
An invited employee who has not activated their account yet appears as “Pending”. They become “Active” the first time they sign in.
What happens to time entries if I archive someone?
They are kept. Choose “Archive” when someone leaves the company. Press “Show archived” to see archived people.