Comply with Royal Decree-Law 8/2019 at no cost. Digital signatures, immutable records and documentation ready for the Labour Inspectorate.
Since May 2019, all companies in Spain must record the working hours of every employee (art. 34.9 of the Workers' Statute, RDL 8/2019). It doesn't matter the size, the industry or whether your team works onsite or remotely.
Each worker must have the exact start and end time documented for every working day. It is the company's responsibility to ensure this.
Records must be kept for at least four years and be available to workers, their legal representatives and the Labour Inspectorate.
Upon request, the company must present records immediately. A digital system with PDF or CSV export greatly facilitates this process.
There are no exceptions. Whether your company has 1 employee or 500, operates in hospitality or tech. Time tracking is mandatory.
The Government has approved the processing of a decree-law that will strengthen time tracking requirements: mandatory digital clocking with individual credentials, automatic time stamping, no deletion without traceability, immutable records with correction history and remote access for the Labour Inspectorate. Companies that adopt a digital system early will be better prepared when it comes into force.
Not having a time tracking system or using it incorrectly is considered a serious infraction under the Law on Infractions and Sanctions in the Social Order (LISOS).
Penalties will be calculated per affected worker. A company with 50 employees without time tracking could face penalties of up to €375,000.
In overtime labour disputes, the burden of proof falls on the company: without records, the judge will presume the hours claimed by the worker are true. Inspection campaigns on time tracking are increasingly frequent.
HorarioWeb is the time tracking system designed for Spanish regulations. Free, unlimited and with no strings attached.
Clock in, out and breaks from any device with a browser. Mobile, tablet or desktop. No app installation needed.
Each clock event is signed with HMAC-SHA256, a banking-grade cryptographic standard. No record can be altered without evidence.
Records cannot be modified or deleted. Corrections create a new record that references the original, maintaining a complete audit trail.
Reports by employee and period, exportable in PDF with digital signature and CSV. Upon request, all documentation ready instantly.
Records are stored securely for the entire period required by law. No worrying about backups or data loss.
Record whether each workday is onsite, remote or hybrid, as required by telework regulations.
HorarioWeb already meets the requirements of the future reform: digital system, automatic time stamping, immutable records with traceability and verifiable export.
| Feature | HorarioWeb | Paper / Excel | Other software |
|---|---|---|---|
| Price | Free forever | — | From €2-4/employee/month |
| Digital signature (HMAC-SHA256) | Yes | No | Premium plans only |
| Immutable records | Yes | No | Rarely |
| Audit trail | Automatic | No | Premium plans only |
| PDF/CSV export | Included | Manual | Usually yes |
| RDL 8/2019 compliance | Full | Partial | Partial |
| Ready for digital reform | Yes | No (will be illegal) | Depends on provider |
| Unlimited users | Yes | — | At additional cost |
| Data in the EU (GDPR) | Yes | — | Not always |
| Support in Spanish | Yes | — | Not always |
Sign up free with your company name. No credit card, no commitment, no trial period. It's free forever.
Send email invitations. Each employee activates their account in seconds and can start clocking immediately.
From that moment, every clock event is recorded with a digital signature, timestamp and tamper protection. Reports are generated automatically.
Your team can be clocking in less than 5 minutes.
Yes, for all of them. No exceptions for size or industry. It has been mandatory since May 2019 (art. 34.9 of the Workers' Statute).
You must present the records for the last 4 years immediately. With HorarioWeb, you generate and export reports instantly in PDF with digital signature.
Technically yes, because current law doesn't specify format. But the pending reform will explicitly prohibit paper and spreadsheets. A digital record offers much better integrity guarantees and is easier to present to the Inspectorate.
Not legally required, but highly recommended to demonstrate compliance with rest periods. HorarioWeb allows recording breaks with the same level of security as clock-ins and clock-outs.
The same as for onsite workers. HorarioWeb is accessible from any device with a browser. Additionally, each clock event can indicate the work modality (onsite, remote or hybrid).
There's no catch. Time tracking is an essential feature we offer free so companies can comply with the law at no cost. If you ever need advanced HR features, we offer our HR application, TalentoHQ.
Your data is yours. We don't sell or share it. It's hosted in the EU (GDPR), each clock event is digitally signed and records are protected against modification at the database level.
Less than 5 minutes. Create your account, invite your employees and they start clocking. No installations or complicated configurations.
Compliance is easy — and free. Your team can be clocking in less than 5 minutes.
Create free account →